How To Let Others Securely Upload Files To You
If you’ve ever tried to collect files from multiple people, you know how messy it can get. Email attachments, USB drives, and messaging apps are slow, confusing, and risky. Don’t make the mistake of juggling multiple channels.
SecureCloud lets you create a single folder, share it via a link, and allow anyone to upload files directly. You control who sees what, all files stay secure, and everything ends up in one place.
Why use a shared upload folder
Collecting files manually is inefficient and error-prone. People send the wrong versions, attachments get lost, and folders are scattered across devices. SecureCloud solves this by centralising uploads.
Example: A school needs parents to submit signed forms. By creating a single upload folder in SecureCloud, parents can upload PDFs directly, and staff can access them immediately without chasing emails.
This method works for businesses, schools, freelancers, and event organisers.
Step 1: Create a folder in SecureCloud
Log in to SecureCloud and create a dedicated folder for uploads. Give it a clear, descriptive name.
Example: “Event_Photos_Uploads” or “Client_Submissions_2025.”
Organising folders this way ensures you know where files are coming from and prevents confusion.
Step 2: Enable file upload sharing
SecureCloud allows you to create a shareable link with upload permissions. Enable the option for external users to add files without seeing the rest of your content.
Steps:
- Right-click the folder
- Select “Share”
- Generate a link
- Enable “Allow upload” or “Guest upload”
Example: A wedding photographer shares a folder link with multiple vendors so they can upload images from the event. Each file lands in the correct folder automatically.
Step 3: Set optional restrictions
Control how people upload files with options like: • Password protection • Expiration date for the link • Maximum file size
Example: A company collecting marketing materials sets a 50MB limit per file and requires a password for security.
Restrictions prevent spam, accidental uploads, or unauthorized access.
Step 4: Share the link
Send the upload link to anyone who needs to contribute. This could be via email, messaging apps, or embedded on a website.
Example: An art gallery shares the folder link with artists submitting entries for an exhibition. Each submission goes directly into the folder without staff intervention.
Clear instructions make it easy for contributors to upload correctly.
Step 5: Monitor uploads
SecureCloud notifies you when new files are added. You can also view timestamps and file sizes to track submissions.
Example: A training organisation receives dozens of student PDFs. Notifications confirm who uploaded files and when, simplifying record-keeping.
Monitoring ensures nothing gets missed.
Step 6: Organise uploaded files
Once files are uploaded, move them into subfolders if needed. This keeps everything organised for review, processing, or sharing.
Example: A company collecting proposals creates subfolders by team or project. Files from each contributor are sorted automatically for easy access.
Organisation prevents lost files and makes retrieval faster.
Step 7: Maintain security
Even with guest uploads, your data remains secure. Enable two-factor authentication on your SecureCloud account, and regularly check folder permissions.
Example: A non-profit receives sensitive donor documents. Password-protected links ensure only authorised individuals can upload, and two-factor authentication protects the main account.
Security gives peace of mind while allowing external contributors to participate.
Practical scenario
A Christchurch wedding photographer needs multiple vendors to submit media:
- Creates folder “Wedding_Event_Uploads”
- Enables guest upload link
- Shares link with caterers, florists, and photographers
- Sets password and 7-day expiry
- Monitors incoming files and organises them into subfolders
All files end up in one secure place, ready for editing or delivery, without chasing multiple emails or USB drives.
Benefits of using SecureCloud for uploads • Centralises all files in one folder • External users can upload without seeing other content • Control access with passwords, expiry dates, and size limits • Receive notifications for new uploads • Files remain encrypted and stored in New Zealand
This method saves time, reduces errors, and keeps your workflow organised.
Tips for smooth uploads • Name your folders clearly • Provide clear instructions to contributors • Set reasonable file size limits • Enable password protection and link expiration • Monitor uploads regularly for completeness
Following these steps keeps uploads secure, organised, and easy to manage.
Final thoughts
Collecting files from multiple people doesn’t have to be chaotic. SecureCloud’s shared upload folder feature gives you one place for everyone to contribute.
Create a folder, generate a secure upload link, and let contributors add files easily. Keep control, maintain security, and simplify your workflow.